Office Manager Job Description

About the role

We are looking for an Office Manager to be the operational backbone of our workplace. You will keep the office stocked, organized, and welcoming, manage vendors and facilities, and support the team with the day-to-day details that make everything run. This role suits a proactive, organized problem-solver who enjoys being the person everyone can count on.

Key responsibilities

• Keep the office running, stocked, and well organized
• Manage facilities, vendors, and office budgets
• Support employees and coordinate day-to-day operations

Responsibilities

• Manage office supplies, equipment, and inventory reordering
• Coordinate with landlords, cleaners, IT, and maintenance vendors
• Own the office budget and track spending on supplies and services
• Plan and organize team events, celebrations, and offsites
• Handle mail, deliveries, and front-desk or reception duties
• Onboard new hires with desks, access badges, and equipment
• Maintain health, safety, and security procedures for the workplace
• Book travel and manage meeting-room and calendar logistics
• Negotiate and renew contracts for office services and subscriptions
• Serve as the first point of contact for employee facilities requests

Requirements

• 2 or more years in office management, administration, or operations support
• High school diploma required; associate or bachelor's degree preferred
• Experience managing vendors, budgets, and office logistics
• Proficiency with office software such as Google Workspace or Microsoft 365
• Strong organizational skills and the ability to juggle many requests at once