Administrative Assistant Job Description

About the role

We are hiring an Administrative Assistant to provide reliable support that keeps our team organized and productive. You will manage schedules, handle correspondence, maintain records, and take care of the administrative details that keep work flowing. We are looking for someone dependable, detail-oriented, and friendly, who enjoys being helpful and keeping things in order.

Key responsibilities

• Manage scheduling, correspondence, and records
• Support the team with daily administrative tasks
• Keep documents and data accurate and organized

Responsibilities

• Schedule meetings, appointments, and manage shared calendars
• Answer and route phone calls, emails, and general inquiries
• Prepare documents, reports, presentations, and spreadsheets
• Maintain filing systems and keep physical and digital records organized
• Enter and update data accurately across office systems
• Order and track office supplies and equipment
• Greet visitors and handle incoming mail and deliveries
• Assist with expense reports, invoices, and basic bookkeeping
• Coordinate logistics for meetings, including rooms and refreshments
• Support staff with travel bookings and ad hoc administrative requests

Requirements

• 1 or more years in an administrative or office support role
• High school diploma required; additional certification or coursework a plus
• Proficiency with word processing, spreadsheets, and email tools
• Strong attention to detail and accurate data entry
• Good written and verbal communication and a customer-friendly manner