What does a Bookkeeper do?

A Bookkeeper records a company's financial transactions, categorizes income and expenses, and reconciles accounts so the books stay accurate. Day to day they enter invoices and payments, match statements to the ledger, and prepare clean records for month-end close and tax time.

What are the main responsibilities of a Bookkeeper?

The core duties are recording transactions, managing accounts payable and receivable, and reconciling bank and card accounts. Most bookkeepers also handle the month-end close, produce basic financial statements, and hand tidy records to the accountant or tax preparer.

What skills does a Bookkeeper need?

Accuracy and a strong grasp of double-entry bookkeeping are the non-negotiables, along with fluency in software like QuickBooks or Xero. Organization matters too, since a bookkeeper juggles many small tasks with real financial consequences. Discretion with sensitive financial data rounds out the role.

What should a Bookkeeper job description include?

A strong Bookkeeper job description opens with a one-line definition and short brief, then lists the key duties, full responsibilities, and required experience and software skills. Naming your accounting platform and who the role reports to helps the right candidates self-select.

Who does a Bookkeeper work with?

Bookkeepers work closely with the finance or accounting team and report to a controller, accountant, or business owner. They also interact with vendors, customers, and staff on invoices and expenses, and support external accountants and auditors.

Finance

Bookkeeper Job Description

Accountant Financial Analyst Finance Manager Financial Controller Accounts Payable Specialist Accounts Receivable Specialist Auditor Tax Accountant Payroll Manager CFO

About the role

We are hiring a Bookkeeper to keep our day-to-day finances clean, current, and audit-ready. You will own transaction entry, bank and card reconciliations, and the monthly close, working in our accounting software and flagging anything that looks off. This role suits someone meticulous who genuinely enjoys tidy ledgers and can be trusted with the details that everyone else relies on.

Key responsibilities

Record and categorize all financial transactions accurately
Reconcile bank, credit card, and ledger accounts each month
Prepare timely, accurate books for month-end close

Responsibilities

Enter and categorize accounts payable and receivable transactions in the accounting system
Reconcile bank, credit card, and merchant accounts against statements every month
Process supplier invoices, employee expenses, and customer payments
Maintain the general ledger and post adjusting journal entries
Run the month-end close and produce trial balance and basic financial statements
Track petty cash, deposits, and outstanding checks
Prepare and file sales tax and other routine compliance returns
Chase missing receipts and resolve discrepancies with vendors and staff
Support payroll processing and record related journal entries
Package clean, organized records for the accountant, auditor, or tax preparer

Requirements

High school diploma required; an associate's degree or bookkeeping certificate is a plus
2 or more years of hands-on bookkeeping or general accounting experience
Working knowledge of double-entry bookkeeping and month-end reconciliation
Proficiency with accounting software such as QuickBooks or Xero
A careful, detail-first approach with a strong record of accuracy

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